Ben Terry
Ben TerryPartner, Access Ventures

Best apps and tools for managing/working at a co-working space?

I'm looking to find what's out there to help manage our co-working space or apps/tools that members of coworking spaces love using.
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18 recommended
  1. 59
    Zenkit

    The project management tool that grows with you

    Peter Oehler made this product
    Zenkit is very flexible and could be used to manage a co-working space - you will get a Kanban Board, Tables, Task Management and other tools for free.
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    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

      Comments (0)
    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

  2. 58
    Nuclino

    Part knowledge base, part collaboration space 🧠

    Mike Flanagan
    Mike Flanagan4Product Manager · Written
    It's essentially a digital co-working space. It's made up of interconnected docs that can be edited in real-time. You can organize them in a list, kanban board, or mind map, and embed all kinds of media or content from other tools.
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    Shamit Khemka
    Shamit KhemkaM.D. - SynapseIndia · Written
    It's a cloud-based team collaboration software and allows teams to collaborate and share information in real-time.
    CommentsShare
    • Philipp Seybold
      Philipp SeyboldCo-Founder & CEO @ combyne

      Excellent product which is on the right track. In my view the pricing is too high for this stage with 5 Euro/user/ month. G Suite costs 4 euro for it's vast service portfolio. For us a price point at 1 or 2 Euro would feel comfortable.

    • Nuclino definitely deserves to be as popular as Slack and Trello. Like Slack and Trello, Nuclino focuses on one task and does a brilliant job at it. I really hope this stays actively maintained!

  3. 37
    Coworkies Jobs

    Jobs in coworking spaces

    dimitar inchev
    dimitar inchevTeam Coworkies & StartupBerlin.co · Written
    dimitar inchev made this product
    Empower your coworkers by a creating a job board for your space where coworkers can share job and project opportunities.
    CommentsShare
  4. 7
    Recruitee

    A fast, easy, collaborative hiring tool

    Beth Hudson
    Beth Hudson4Social Media Marketer, Recruitee · Written
    If you're going to work together, shouldn't you hire together? Recruitee is all about collaborative hiring, and whether you are a remote or co-working team, it makes it easy for everybody to get involved in the recruitment process. I work with them and can vouch for the usability and expertise of the product. They just released the mobile app for Android and iPhones, as well! Here are some quick tips for collaborative hiring (and a link to a free whitepaper on the subject if you'd like to check it out further - http://bit.ly/2mmRq0F): 1. Make it easy for employees to get involved. Don't force it! A sourcing extension can help with this. 2. Offer incentives for the best participation, but don't give all the work to those that participate the most. 3. Have a good employee referral program in place with guidelines. 4. Pin down the ideal characteristics (not just skills!) of the new hire with input from the whole team. 5. Conduct interviews where everyone will interact, at least briefly, with the candidate to get a sense of how they would mesh. 6. Use an ATS (like Recruitee!) that allows for unlimited users and team notes, rating of candidates, etc.
    CommentsShare
  5. Kia Rahmani
    Kia RahmaniCEO at ShareDesk · Written
    Optix is a mobile-first platform to run coworking spaces and smart shared office spaces. There are a number of web-based coworking software solutions available, but Optix is the only solution that provides clients with white-labeled native iOS and Android apps. Most of the coworking spaces are catering to mobile and nomatic client base, so it makes sense for coworking spaces to offer a mobile-first solution to run their workplace and community. Some of the features can be found here: https://www.optixapp.com/features The platform currently integrates with over 750 apps, and launching their Public API to provide further integrations and customizations https://www.optixapp.com/integra...
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  6. Larry Mickie
    Larry MickieFounder, Kanari,MusicLinx · Written
    It's not only a great product but the team really understands the ins and out of running a coworking space.
    CommentsShare
  7. Just an all-round great tool for organizing workflows and sharing complex information. For me, it took over evernote/googledocs/dropboxshowcase
    CommentsShare
  8. 2
    Focuster

    Ditch your todo list for an intelligent schedule

    R A I Z A
    R A I Z A🍝 Product Manager | Spaghetti Aficionado · Written
    This helps me stay on track with both my to-dos and calendar app. Easy to stay focused and disciplined, regardless of a personal or professional task! If you like it, you can use my referral link here: http://focuster.grsm.io/RaizaAbu...
    Comments (1)Share
    • Sahil Chawla
      Sahil ChawlaI am all things E-commerce

      This app can go so viral if you put the basic features for free like todoist. You guys are smart and should def think long term. Very rarely people commit to something they haven't gotten "hooked" to and 7 days trial is the first friction point where you lose majority of your potential users.

  9. 2
    andcards Suite

    Membership app for coworking spaces

    Igor Dzhebyan
    Igor DzhebyanMaking the impossible – possible. · Edited
    Igor Dzhebyan made this product
    If you need an easy to use coworking software, check out andcards Suite. It's got all basic functionality, such as meeting room booking system, room display app, payments, member management, community feed, iOS and Android apps. See all features here: https://andcards.com/features For more useful coworking space software recommendations check out this blog post: https://andcards.com/blogs/best-...
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    • Александр Левицкий
      Александр ЛевицкийSearching for new opportunities

      Found this app in Korean coworking and actually very happy that the app was in English. So basically withour knowing Korean I could reserme my place . It feels like airbnb for coworking and it is awesome. I hope this becomes popular and other coworkings will start using it. Good Luck!

    • Andriy Bas
      Andriy BasCo-founder, Team Lead @ UPTech

      Love the product, very useful

  10. Cesar
    CesarFounder + Developer, Pcrafts 🍍 · Written
    Quite comprehensive management tool to run shared spaces, with decent co-workers booking tools and simple pricing.
    CommentsShare
    Donal O Duibhir
    Donal O DuibhirCTO Pansift. Technical screening. · Written
    Tailor made for running coworking spaces.
    CommentsShare
  11. Ayush Mittal
    Ayush Mittal28bro @boombro, Founder RefR ✌ · Written
    Tool to manage coworking space. Real-time booking, messaging and community.
    Comments (1)Share
  12. 1
    Sametab

    Share company announcements in your coworker's new tab

    Leonardo made this product
    ben, maybe what you're looking for is something just as simple as this. share info in the New Tab of your teammates.
    CommentsShare
  13. Pankaj Taneja
    Pankaj TanejaAll things collaboration · Written
    Great tool for team chat and meetings.
    CommentsShare
  14. Shamit Khemka
    Shamit KhemkaM.D. - SynapseIndia · Written
    Cobot is high on the list. Cobot is a management software for coworking spaces, office hubs and flexible workplaces around the world. It is the ideal tool to efficiently manage your coworking space.
    CommentsShare
  15. 1
    IC Project

    Simple but useful project management system

    The best project and task management tool, check this. It is an easy-to-use system that works comprehensively and effectively. It combines many management tools. Among the competition, it is distinguished by its intuitive operation and lightness. In the system, you can organize projects, tasks, deadlines, mail, clients, employees and more.
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  16. 1
    WooCommerce

    The most customizable eCommerce platform, built on WordPress

    You can host it and control your Business, there is a Bookings extension available for it.
    CommentsShare
  17. Everyday, hundreds of people visits your co-working space but it is really hard to maintain their data and check in timings. Visitor management system ensures that when a third person comes to your organization, they are greeted and monitored. It can be hard to keep track of visitors and which organization they belong to and tracking one of those visitor can be a hassle. CoReceptionst streamline visitor sign-in for busy co-working spaces. Visitors sign in on the iPad, so you're free to focus on their experience instead of scrambling with paperwork. A smart visitor management software makes the co-working management more efficient and effective. CoReceptionist is a smart visitor check-in system to build a positive image for your brand, ensure additional security and automate processes that would otherwise be time-consuming, It helps especially in co-working offices with no permanent receptionists available.
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  18. Manage multiple meeting rooms, coordinate multiple equipment schedules, send automated reminders and simplify overall scheduling all for an indefinite time free version which is quite cost-effective for us.
    CommentsShare