- If by finding instructors, you mean hiring them, you could always use an ATS (applicant tracking system) like Recruitee to keep them all in one place! You can also place them in different parts of the hiring process and facilitate communication with them (even automatically) with an in-platform email. I work with them, and they can usually make something work for any agency/company/individual! Feel free to reach out with any questions at firstname.lastname@example.org.
- I'm not entirely sure if Streak would solve *all* of your problems, but it's what I immediately thought of when I read your question. I would suggest using Streak to organize the email conversations and keep track of which client is at which part of the process, and then something like Calendly to schedule appointments with less back and forth. (You could also use the free aspects of both Streak & MixMax, using Streak to stay organized and using MixMax to create email templates and schedule emails - that would probably cut down on your workload a lot.) You might also look at Zapier: https://zapier.com/zapbook/typef... You can set it up so that when a Typeform questionnaire is submitted, something else happens automatically (for example, a new card is created on a Trello board that you use to track client conversations/your intake funnel).
I've used Streak for + 3 years and has always been my go to. I've set it up for clients for sales, project management and my personal inbox.
Support is always willing to help and once you think you have mastered it, there is another hidden feature. (formulas in a CRM anyone?)
Make sure to hold an onboarding session for your team and commit, it will pay off.
Indispensable for managing hires and pipelines, been using it every day for months. However, it frequently takes a couple of seconds to load, and can take longer to retrieve old emails assigned to a box.
- Enterprising Josh made this productBitrix24 is very good in this respect, not just because it's free. You use webforms, assign responsible person and automate the entire process. You can also do scheduling directly from the form. See https://www.bitrix24.com/uses/fr... and https://www.bitrix24.com/feature...