Adam Waxman
Adam WaxmanProduct, SeatGeek

What are your favorite tools for organizing notes and quotes?

Ideally I'd like something where I can tag each quote/note to more easily find them. Also ideally I'd be able to quickly add notes from both my laptop and phone.
Your recommendation
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25 recommended
  1. 84

    The note app for teams

    Arthur Swiniarski
    Arthur Swiniarskiproduct @ Naver France ยท Written
    The best note apps for solo user or a team :)
    • Benjamin Pipat
      Benjamin PipatCTO @ Seelk

      We've been using Slite for a few months and it finally solved our long research for the perfect knowledge sharing app :)

      The adoption by our team was impressive, and Slite makes our knowledge management a breeze

      Comments (4)
    • Luc Chaissac
      Luc ChaissacDesigner

      We've been using Slite for few months, and we can't be more happy. Best benefit is that it's a perfect way to improve transparency inside our team and to onboard new teammates!

      Comments (3)
  2. 76

    A beautiful, flexible writing app for notes and prose

    eelco || and much more ยท Written
    Available on iOS, macOS, searching, tagging. Well-designed. A++.
    Lullaby Tom
    Lullaby TomReadmore... ยท Written
    it is great!
    • Justin Deardorff
      Justin DeardorffHunter/Gatherer of Ideas

      I searched high and low for a replacement to the Mac OS default Notes app, which is incredibly limited in functionality and insufficient for my needs. I had one twist - I needed to find a note taking app for Mac that did not sync or store notes in the cloud. Bear does just that and it happens to be great. I really enjoy the hashtag categorization system and ability to have multiple tags on a note. It's a twist on Evernote style tags, but with a lighter-weight style of notebook organization and management.

      Comments (0)
    • Scot Krueger
      Scot KruegerFounder of

      Overall I love Bear. It is beautifully designed. I love the simple interface and the ability to tag notes is amazing. It makes searching for old notes so much easier. This is better than Apple Notes and I love it so much more than Evernote.

      Comments (0)
  3. 66

    Realtime spreadsheet-database hybrid

    Razvan Gabriel Apostu
    Razvan Gabriel ApostuDesigner & Developer, CEO @VanSoftware ยท Written
    For taking notes, there are a variety of apps such as Google Keep, Evernote and so on. But for quotes and book notes I've recently started using Airable and I'm really happy with it for now ๐Ÿ˜…. I can create "items" for my books, authors, topics and so on, that I can use to link the quotes to. This, together with the ordinary search bar is, in my opinion, a good solution for organizing small to medium ideas and quotes. P.S. ๐Ÿ“–For offline reading, I also use a quick hack: I take a picture of the page I want to remember, I use Google Keep's OCR to extract the text, and then copy it right into AirTable. Hope it helps :D
    It's a hybrid spreadsheet and one of best could base platform to record and organize your notes. I have been using it in to manage the task of my teammates.
    Walter P.
    Walter P.Head of SEO ยท Written
    I think so far, Airtable defeats traditional other spreadsheets apps out there. Even better, it's my powerful tool among other note taking apps. Simple tool to organize everything on the go. Really recommended.
    • Matt Bettiol
      Matt BettiolDo what you love!

      This app is simply amazing! I have been using this as my replacement to Google Spreadsheets. The features inside of this amazing service are endless. If you have lots of data and want to organize it efficiently, this is the app for you :)

      Comments (0)
    • Danielle A. Vincent
      Danielle A. VincentGeneral Enthusiast, Rouser of Rabble

      We started using Airtable to manage our content projects at work. After using it for a month, I decided I liked it so much that I signed up for Zapier and Airtable to manage my personal projects as well. It has completely changed everything.

      Comments (0)
  4. 31
    Notion 2.0

    The all-in-one workspace - notes, tasks, wikis, & databases

    Abhinav Srivastava
    Abhinav SrivastavaSenior Designer, Design Systems@DBS Bank ยท Written
    We notion everyday for a team of about 50 and it's great!
    Pavan Sethi
    Pavan Sethi19building things. ยท Written
    I vote Notion here. It's super easy to quickly take notes and there are many templates for you to use to quickly organize a doc in whatever way you want. The desktop client and the mobile app are both very user-friendly and the "Quick Search" feature makes everything easy to find.
    • Rees Vinsen
      Rees VinsenCEO of Adduco


      We're huge advocates of Trello, power-users of Slack, data-hungry Google Sheet/Doc fanatics and unloyal downloaders of many productivity, Wiki, task management and organisation apps. With my CTO I often mused the idea of building an all-in-one workspace for internal use that sat as our Pandora's box of goodies ranging from development wiki's, onboarding information and branding resources all the way to task management, meeting notes and even time tracking - lo and behold I stumbled across this gem of an app.

      We decided to run Notion for a week in tandem with Trello (for our highly-granular level project management) starting by spending an hour in the evening porting over info to populate a few spreadsheets, wikis etc. I also went ahead and threw personal pages up to trial it on an individual level. ๐Ÿ“Note: if you have a super high turnover of to-do's and an active team you won't find switching over from another app to be a lengthy process. After 6 years of managing a creative agency I reckon I have seen enough task management and organisation apps to last a lifetime, so take my thoughts here with that consideration.


      After a week we drew the following conclusions:

      โฑ We worked faster with Notion than we did with Trello, Evernote or even a physical whiteboard.

      ๐Ÿ“ฆ Today I solely used Notion for the entire workday. This time last week I would have used Trello, Slack (sending meeting notes and memos), Google Sheets, Google Docs, the native OSX notes app and GithubWiki just to get my day ORGANISED!

      ๐Ÿ“š Managing client editorials, project budgets, to-do lists and even basic memos and planning has been a breeze. It's great as a lightweight CRM too.

      ๐Ÿ›  We were more organised than ever before. It's great to have a knowledge base for our products, plans and company sitting right amongst our task management tools.


      We have also been left wanting for nothing (๐Ÿ‘๐Ÿผ Congrats, Notion team) but dreaming of a few things:

      ๐Ÿ’ต Beefier finance organisation/support. Integrations with Quickbooks, Xero maybe? Make it easier to build budgets and organise our money plans!

      ๐Ÿ—ฃ Room to annotate and collaborate on images/PDF's etc.

      ๐Ÿ” Function to lock pages so you can't edit, and the little hover tooltip to edit doesn't show up.

      ๐ŸŽจ Integration with design apps - Sketch, UXPin, etc. Many many many creatives will use this app and be left wanting in this area. Think: a creative agency collabs, annotates, refines, develops and more...keep them in Notion.


      The TLDR: Notion 2.0 kicks a** and we'll be using it for a long long time in place of a myriad of other productivity apps and tools. You should too.

      Comments (2)
    • I want to move from Evernote (I am a premium subscriber) to Notion, I really do but I don't think Notion wants me to. Whatever I am about to say, I say it with nothing but respect for Notion and in the hopes that it will continue to improve at the same pace.

      First, the good - Notion has the best note editing interface I've ever used. A close second might be OneNote (it's a high bar, mind you) and Bear. It combines the simplicity of Evernote or Markdown with the power of OneNote although, it is missing the ability to use handwriting and doesn't support iPad with Pencil just yet. When it does, it will be perfect. I also like that I can save code snippets. Why is this so hard for Evernote?

      Notion 2's tables, boards and other updates are huge. While I'm sure the in-built kanban board is not as feature complete as Trello, it should be more than enough for most projects. Same for tables. Airtable has a bunch of really cool advanced features but for most use cases, tables within Notion are just fine. Notion is on the right path and I am sure these features will only improve.

      Now for what I don't like - The price is definitely my number one complaint. I will happily pay for Notion when it can do everything that other apps can. Until then, why not let me stay connected to the product with a cheaper paid plan or a better free tier? I pay for Evernote but if I were to consider switching, I can't do so purely because Notion doesn't do a bunch of things that Evernote can (even though it does a lot of things that Evernote doesn't) - Chrome extension to clip articles, emails, images etc., powerful mobile app with business card and document scanning, iPad support etc.

      At $8 a month, it is more expensive than G Suite on a per-user basis. Why not give me 100 - 200 free blocks per month? Let me grow to love it. Let me build a workflow around it. Give me some incentive to tell my friends about it. When you have the features I want (I'm sure you're working on it), let me pay for it.

      Price aside, I would also like to see how Notion fairs for quick note-taking, It's designed to be a wiki-style product and I get that but I'm sure a LOT of people are using it for personal notes. I use Evernote to save one-line notes - phone numbers, quotes, URLs etc. Notion's wiki-style UX is too heavy duty for that kind of use. It would be really cool if there was a "scratchpad" or "quick notes" feature that was not as heavy duty. For these simpler notes, I don't want to organize them into pages, I just want to save them and may be tag them. Which brings me to another feature I could really use - tags. Why limit users to only folders? Why not allow users to just tag notes?

      I could go on but ultimately, I won't be switching to Notion right now, even though I really want to. Cost is too prohibitive but I'm sure I'll be on the hunt for future updates.

      Comments (5)
  5. 11

    Part knowledge base, part collaboration space ๐Ÿง 

    Mike Flanagan
    Mike Flanagan4Product Manager ยท Written
    It works great as a collaborative note-taking tool, but it's much more than that. For our team it fully replaced Google Docs, Trello, and Confluence.
    • Philipp Seybold
      Philipp SeyboldCo-Founder & CEO @ combyne

      Excellent product which is on the right track. In my view the pricing is too high for this stage with 5 Euro/user/ month. G Suite costs 4 euro for it's vast service portfolio. For us a price point at 1 or 2 Euro would feel comfortable.

      Comments (8)
    • Nuclino definitely deserves to be as popular as Slack and Trello. Like Slack and Trello, Nuclino focuses on one task and does a brilliant job at it. I really hope this stays actively maintained!

      Comments (3)
  6. 10

    Note taking gets even simpler

    Ureeda Asim
    Ureeda AsimContent Creator | Content Marketer ยท Written
    "Evernote helps you capture and prioritise ideas, projects, and to-do lists, so nothing falls through the cracks." I've been using it for personal and professional use at home and office both, for a few years now. It has made me keep a track of all my notes and tasks, right there on my desktop and mobile home screens. Definitely recommended! :)
    Rahul dogra
    Rahul dograWeb Designer ยท Written
    It is very much organized and I find it quite helpful in keeping my notes synchronized through my phone ,laptop.
    Shamit Khemka
    Shamit KhemkaM.D. - SynapseIndia ยท Written
    Evernote automatically synchronizes your content across multiple devices, allowing you to access it from any phone, tablet or PC. The service's premium tier offers even more features, such as offline access to notes/notebooks and PDF annotations.
    • Emily Kellert
      Emily Kellerttech lover & travel freak & tractive PM

      Absolutely love Evernote. Use it for work and personal use and that is easy with the ability to make notebooks. Tags are super helpful as is annotating a document or editing a picture with Skitch. Makes my life easier and more organized!

      Comments (0)
    • David Neira
      David NeiraChape Fitness - Online Personal Training

      Evernote is a platform that allows you to organize, store, share and then search your information. Evernote impacts a business's productivity by streamlining the collection and distribution of critical information by enhancing its retrieval. Evernote's gives your business enhanced control of the information you own or information already collected by your employees. It's your business. It's your information.

      Comments (0)
  7. Leandro
    LeandroCo-founder, Unubo ยท Written
    They packed a surprisingly large amount of features into their standard notes app on iOS. Has everything I need to organise my thoughts, lists, etc.
  8. David Hunter
    David HunterWeb design, SEO, and local search โค๏ธ ยท Written
    Super lightweight, flexible and searchable. Plus the content shares elsewhere nicely. I am a fan of the basic Windows Notepad, and Keep has a notepad-like feel to it at a basic level. I love it.
    Google Keep plus a markdown extension = a digital index card box.
  9. 5

    The internal wiki your team will actually want to use

    SheharyarMinimalist Web Craftsman ยท Written
    Great tool for sharing and managing knowledge within teams
    • We have used Slab since it was in private beta. It's been very helpful for us as we grow and scale the company. For us, as an enterprise startup focused on lengthly sales cycles and deep esoteric knowledge, we knew we needed a great product for us to document a lot of learnings.

      Slab has been a product that everyone in the company has used, and uses without many questions or much on-boarding effort. It's been critical for us to scale knowledge and the ease at which we've managed to capture it has yielded so much as we continue to grow and add people.

      Highly recommended.

      Comments (0)
    • Jon Xavier
      Jon XavierWriter, WePay

      Slab is a simple, but very well designed wiki with a clear sense of purpose: it wants to tie together all the places your team currently stores information to become a single source of knowledge for the entire organization. The result is a wiki that lacks some of the visual niceties and tat of some other solutions, but which makes up for it in sheer usability.

      They're threading a needle here. It feels simple and doesn't impose itself at all on your writing process, but it also subtly ensures that you're keeping everything well organized and referenceable by the whole org. That's a stark contrast to systems like Confluence, which are potentially very powerful if used correctly but using where using them "correctly" imposes such an additional upkeep burden they hardly get used at all.

      Ultimately, a wiki is only as useful as the amount of infomation it contains. Slab is one of the few I've seen that my team actually seems to like to use. That's a winner today in my book, and I'm very eager to see what else they add as it develops.

      Comments (2)
  10. Walter P.
    Walter P.Head of SEO ยท Written
    Apart from Airtable which I've already recommended above, I'd also like to recommend OneNote, one simple note taking app for all purposes. We can do a lot of things from a OneNote canvas, from taking regular notes, create some to-do lists, organizing notes based on tags/categories, etc. Does anyone know it is free to use both on desktop, tablet, and mobile phones? Yes it is.
  11. 3

    A rich, distraction-free alternative to sticky notes ๐Ÿ“‹

    Mahesh Thumar
    Mahesh ThumarJavascript Geek ยท Written
    Mahesh Thumar made this product
    Supports rich text editing and multiple notes. Distraction free. Just notes nothing else!
  12. 2

    The task management tool, completely redesigned

    Peter Dox
    Peter DoxI am peter & I am blogger. ยท Written
    its just awesome and free to use. You can keep all required information in it. You can work as a team with group chat.
    • Rita Viana
      Rita VianaGraphic Designer

      I recommend Asana to everyone who is trying to get a more organized life.

      It's good to everything, it's free (until 15 members) and you can choose from 2 different styles: list or board. You can create unlimited projects, you can share tasks between projects with a click, there are chat boxes in every task, it's user friendly and their help forum is ultra helpful even if you never payed a penny to them.

      I can't live without Asana. Just the most amazing thing ever.

      Comments (0)
    • Veronika
      VeronikaInbound Marketing Manager

      I've used a few project management tools in the past and Asana is the only one that makes me genuinely happy and more productive (at work and with my side hustles).

      I can't recommend this tool enough for its ease of use, features and user experience. As a cherry on top, Asana's vision to help teams collaborate and do their best work is one that I can personally identify with!

      Comments (0)
  13. 2
    WhatsApp Desktop

    WhatsApp, now on your desktop

    Dennis Mรผller
    Dennis MรผllerProduct Owner @N26 ยท Written
    Just create a group, invite a friend and kick them out again โ€“ voilร ! You basically have the personal version of a Slackbot, and also without any additional functionality, but pssst! I like this solution because it's super fast to boot on a phone (vs. Slackbot), integrated into your everyday life, allows you to pin the chat and serves as the perfect braindump, you can also enrich it with voice messages, photos etc.
  14. 2
    Google Keep for iOS

    Google's Evernote competitor. Your thoughts, wherever you aโ€ฆ

    Arsalan Sajid
    Arsalan SajidA startup enthusiast at Cloudways ยท Written
    Google Keep helps me and my colleagues by taking daily notes, ideas, voice notes, links, etc, for new work projects and so we do not forget any important details. Google Keep is like an extension of our minds but with many more intelligent functions, where human capacity fails, applications like these help us improve our work performance.
  15. Graeme Bryce
    Graeme BryceDelivering world class software. ยท Written
    Graeme Bryce made this product
    I am part of the product team but I have been looking for an app to do this for years! Of course we use JIRA and Confluence but we also now use Twasme to organise screenshots will associated note and documents. It allows you to create unlimited collections and then create unlimited entries inside each collection. An entry can be simply a note or it can have attachments. you can also add custom values to each entry to store credentials or scores or just about anything. The team are keen to see how people react to the product and will listen to any feature requests. At the moment anyone signing up for the live product before the end of January receives a free lifetime subscription.
  16. 2
    Boards by InVision

    Design collaboration reimagined

    Mehdi Boudoukhane
    Mehdi BoudoukhaneBuilding products that take a stance ยท Written
    Started using Boards recently, really awesome to easily gather inspirations, quotes, images, etc. You can pretty much drag and drop anything and nicely structure it all in a board that you can share and collaborate on with your team.
  17. 2
    Google Keep

    Save your thoughts, wherever you are

    Shamit Khemka
    Shamit KhemkaM.D. - SynapseIndia ยท Written
    It's an excellent tool for keeping notes and maintaining to-do reminders.
    • Eugene Zubak
      Eugene ZubakProduct Management Consultant

      There is no alternative for Google Keep which is very dissapointing in terms of app having bunch of minor and one major bug which makes it useless. Any note taking app could make "sticky notes" view and I would switch happily from Keep which is forgotten and abandoned by its developers

      Comments (0)
  18. 2
    Day One

    A simple journal for iPhone, iPad and OSX.

    Alex Sharp -
    Alex Sharp - followreset.comFounder @followresetapp ยท Written
    Day one is a great note-taking / journaling app and syncs between mac and ios. I've been using it for years for both personal and professional journaling and note-taking. It many ways to organize your notes, from tagging to create separate journals.
    Alex Sharp -
    Alex Sharp - followreset.comFounder @followresetapp ยท Written
    Day one is a great note-taking / journaling app and syncs between mac and ios. I've been using it for years for both personal and professional journaling and note-taking. It many ways to organize your notes, from tagging to create separate journals.
  19. 1

    A minimal and sharable task list.

    Noรซlie Rx
    Noรซlie RxEditor-in-chief and Front-End developper ยท Written
    I'm using taskade for To-do list, but I also use it for Notes. That way I can see what I have to do but I can also take notes everywhere because it's a website, an extension for chrome and mozilla, but also a software and an Android and iOS app. That way all my notes are share betwenn all this stuff, and if I want I can invite people I want.
    • Just started using, really like the simplicity and the look

      Hope it won't be overloaded with features (except for critical ones, like moving tasks between lists)

      Comments (0)
    • Ethan
      Ethan๐Ÿ‘จโ€๐Ÿ’ป๐Ÿ‘จโ€๐ŸŽค Making KanbanMail & Code The Web

      The best todo list app out there, really nice UI! It is very flexible - it can be used as a vertical Kanban, weekly planner, simple todo list, bullet journal or even for note taking! It can even be used for collaboration with a built in chat. TRY IT ๐Ÿ˜ป

      Comments (2)
  20. 2

    Highlight, annotate, bookmark and organize online research

    Michelle Chan made this product
    Weava is a Chrome extension that allows you to highlight any only article and PDF and organize them into folders to fit your research structure. You can also clip images, take notes and annotations, and create citations (if you're using it for college papers). Great research organizational tool.
    FileyogiSoftware downloading website ยท Written
    its evernote
    • Joรฃo Caetano
      Joรฃo CaetanoProduct Analyst @ PrintWayy

      I really like Weave, I used to use Liner, and I gotta say Weave is far more complete with lots of extra features.

      Still on the free plan, but would definetly pay if there was an app for Android, it sucks to have to save my articles on pocket and open then later on desktop to highlight.

      Comments (0)
    • Jeanne Bardin
      Jeanne BardinFounder, Twoodie

      We have to write tedious articles for SEO and this helps speed the process

      Comments (0)