Connie Yu
Connie YuUI designer

What is the best app to make you productive?

I have to deal with multiple tasks within a single day, what is the best app to boost productivity?
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23 recommended
  1. 63
    Notion 2.0

    The all-in-one workspace - notes, tasks, wikis, & databases

    Agathe Mametz
    Agathe MametzProduct Designer · Written
    Replace Google Docs and Google Sheets, Trello, Bookmarks. A powerful tool to organize and keep track of things. My team loves it!
    CommentsShare
    • Rees Vinsen
      Rees VinsenFounder, CEO - Adduco

      HANDS DOWN 🙌🏼 THE BEST PRODUCTIVITY, ORGANISATION AND RESOURCE WORKSPACE myself or my team have ever touched 💯

      We're huge advocates of Trello, power-users of Slack, data-hungry Google Sheet/Doc fanatics and unloyal downloaders of many productivity, Wiki, task management and organisation apps. With my CTO I often mused the idea of building an all-in-one workspace for internal use that sat as our Pandora's box of goodies ranging from development wiki's, onboarding information and branding resources all the way to task management, meeting notes and even time tracking - lo and behold I stumbled across this gem of an app.

      We decided to run Notion for a week in tandem with Trello (for our highly-granular level project management) starting by spending an hour in the evening porting over info to populate a few spreadsheets, wikis etc. I also went ahead and threw personal pages up to trial it on an individual level. 📝Note: if you have a super high turnover of to-do's and an active team you won't find switching over from another app to be a lengthy process. After 6 years of managing a creative agency I reckon I have seen enough task management and organisation apps to last a lifetime, so take my thoughts here with that consideration.

      -------

      After a week we drew the following conclusions:

      ⏱ We worked faster with Notion than we did with Trello, Evernote or even a physical whiteboard.

      📦 Today I solely used Notion for the entire workday. This time last week I would have used Trello, Slack (sending meeting notes and memos), Google Sheets, Google Docs, the native OSX notes app and GithubWiki just to get my day ORGANISED!

      📚 Managing client editorials, project budgets, to-do lists and even basic memos and planning has been a breeze. It's great as a lightweight CRM too.

      🛠 We were more organised than ever before. It's great to have a knowledge base for our products, plans and company sitting right amongst our task management tools.

      -------

      We have also been left wanting for nothing (👏🏼 Congrats, Notion team) but dreaming of a few things:

      💵 Beefier finance organisation/support. Integrations with Quickbooks, Xero maybe? Make it easier to build budgets and organise our money plans!

      🗣 Room to annotate and collaborate on images/PDF's etc.

      🔐 Function to lock pages so you can't edit, and the little hover tooltip to edit doesn't show up.

      🎨 Integration with design apps - Sketch, UXPin, etc. Many many many creatives will use this app and be left wanting in this area. Think: a creative agency collabs, annotates, refines, develops and more...keep them in Notion.

      -------

      The TLDR: Notion 2.0 kicks a** and we'll be using it for a long long time in place of a myriad of other productivity apps and tools. You should too.

    • I want to move from Evernote (I am a premium subscriber) to Notion, I really do but I don't think Notion wants me to. Whatever I am about to say, I say it with nothing but respect for Notion and in the hopes that it will continue to improve at the same pace.

      First, the good - Notion has the best note editing interface I've ever used. A close second might be OneNote (it's a high bar, mind you) and Bear. It combines the simplicity of Evernote or Markdown with the power of OneNote although, it is missing the ability to use handwriting and doesn't support iPad with Pencil just yet. When it does, it will be perfect. I also like that I can save code snippets. Why is this so hard for Evernote?

      Notion 2's tables, boards and other updates are huge. While I'm sure the in-built kanban board is not as feature complete as Trello, it should be more than enough for most projects. Same for tables. Airtable has a bunch of really cool advanced features but for most use cases, tables within Notion are just fine. Notion is on the right path and I am sure these features will only improve.

      Now for what I don't like - The price is definitely my number one complaint. I will happily pay for Notion when it can do everything that other apps can. Until then, why not let me stay connected to the product with a cheaper paid plan or a better free tier? I pay for Evernote but if I were to consider switching, I can't do so purely because Notion doesn't do a bunch of things that Evernote can (even though it does a lot of things that Evernote doesn't) - Chrome extension to clip articles, emails, images etc., powerful mobile app with business card and document scanning, iPad support etc.

      At $8 a month, it is more expensive than G Suite on a per-user basis. Why not give me 100 - 200 free blocks per month? Let me grow to love it. Let me build a workflow around it. Give me some incentive to tell my friends about it. When you have the features I want (I'm sure you're working on it), let me pay for it.

      Price aside, I would also like to see how Notion fairs for quick note-taking, It's designed to be a wiki-style product and I get that but I'm sure a LOT of people are using it for personal notes. I use Evernote to save one-line notes - phone numbers, quotes, URLs etc. Notion's wiki-style UX is too heavy duty for that kind of use. It would be really cool if there was a "scratchpad" or "quick notes" feature that was not as heavy duty. For these simpler notes, I don't want to organize them into pages, I just want to save them and may be tag them. Which brings me to another feature I could really use - tags. Why limit users to only folders? Why not allow users to just tag notes?

      I could go on but ultimately, I won't be switching to Notion right now, even though I really want to. Cost is too prohibitive but I'm sure I'll be on the hunt for future updates.

  2. 34
    Zenkit

    The project management tool that grows with you

    I would recommend Zenkit. You can organize your tasks within different data views like a simple list, Kanban or a calendar. I use the technique "Getting things done" to keep on track.
    CommentsShare
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

      Comments (2)
  3. 31
    Stripo.email

    Free email template builder for designers and developers

    Yuriy
    Yuriy31Marketing Manager @ Ardas · Written
    Stripo email builder is saving up to 60% of your time on email creation and cutting routine processes via: - 260+ pre-designed email templates and 1,000+ ready-to-use blocks - layout building automation with help of Smart-blocks - built-in tools for creating banners, editing visuals, using image rollover and countdown timer effects. Create emails in Stripo and send from major ESPs and email clients you use including Mailchimp, Campaign Monitor, GetResponse, SendGrid, eSputnik, Outlook, Gmail, and others.
    Comments (1)Share
    • Anna
      AnnaEmail marketer, copywriter

      In fact, I like it that my colleagues have a shared Stripo account. Convenient when a large number of people need to have access to work on and edit same projects. Would love to embed in my SaaS

    • Nastasiya Burban
      Nastasiya BurbanBusiness Analyst at Sprinkle Group S.A.

      We had a separate person, who has created adaptive emails for our company. Now we don't need it anymore. As a Business Analyst I spent a few hours for creating more than 25 emails. Stripo really decreases expenses.

  4. 14
    Nuclino

    The easy knowledge base for teams

    Mike Flanagan
    Mike FlanaganProduct Manager · Written
    It's like Trello meets Google Docs, but simpler and more intuitive. Great for sharing knowledge in a team and collaboration on projects.
    CommentsShare
    • Philipp Seybold
      Philipp SeyboldCo-Founder & CEO @ combyne

      Excellent product which is on the right track. In my view the pricing is too high for this stage with 5 Euro/user/ month. G Suite costs 4 euro for it's vast service portfolio. For us a price point at 1 or 2 Euro would feel comfortable.

    • Nuclino definitely deserves to be as popular as Slack and Trello. Like Slack and Trello, Nuclino focuses on one task and does a brilliant job at it. I really hope this stays actively maintained!

      Comments (1)
  5. 6
    Tonkean

    AI powered dashboard with automatic insights from your team

    Hannah White
    Hannah White16Marketing Manager · Written
    To help productivity, I would recommend incorporating some automation in to your workflows. There's so many different automation platforms that it's hard to chose one. Personally, I'd go with Tonkean. What sets Tonkean apart from other automation tools is the idea that workflow automation shouldn't stop when workflows switch from applications to people. With your standard automation tools, you can automate the processes that work with machine-to-machine and app-to-app communication, but not people. A great, simple example is an incident response to something like a server going down. The server fails, a notification is sent to your support ticket system, someone on the support team is notified and then that person works until it's solved, then manually goes in to the support ticket system and closes it. With Tonkean, the automation wouldn't stop there. The server fails, a notification is sent to your support ticket system (which is synced with Tonkean), Tonkean then reaches out to the right person, the person is prompted to take action to resolve the ticket, but it looks like they need someone else's help from their team. They flag them in Tonkean 30 minutes later when Tonkean requests an update (via Email, Slack or Teams) - Tonkean Bot "Hey, what's the status on this?" Person 1 "I need to loop in Person 2 for their expertise" Tonkean Bot "Great, I'll get them involved" This process would continue moving along and Tonkean would continue working with the team to ensure all relevant people and applications are aware of the latest status and looped in when help is needed. When the task at hand is complete, who ever wrapped it up can respond to Tonkean in their preferred communication tool and say "Server is back up, please close ticket" Or, depending on how you've synced Tonkean with your servers, it might catch the fix before the team even gets to it to update the ticket on their own. Think of Tonkean as a platform to monitor workflows and every moving piece of them. All of this information - the work that is being executed by Tonkean and the communication and collaboration with your team - is housed in the specific workflow. As the owner (or participant) of said workflow, you're able to go back and see where each workflow is and how it is being addressed. It's like a workflow mission control center. Tonkean helps you automate tasks, manage your workflows (and people), monitor all your responsibilities (as high level or minute as you want) and improve upon your business process productivity. https://tonkean.com/rpa/
    CommentsShare
    • Kelly Miller
      Kelly MillerProduct Marketing at Salesforce

      As we all know, it’s very rare to find a product that makes you stop and be like “This is awesome. Where has this been all my life!?” I’ve been using Tonkean daily for the the past 6 months, and am addicted. As a product marketing manager I work very cross-functionally and have always struggled with where and how to track and organize all the different things I work on. I’ve tried lots of task management, project management, and collaboration tools, but always ended up back in sticky notes, docs, spreadsheet, and calendar reminders to follow up. Tonkean changed this. While docs and spreadsheets are still useful for somethings of course, I now manage everything in Tonkean — my “worklist” of projects and action items, 1-1s with my boss, cross-functional campaigns, and success of key customers I’m working with. Tonkean allows me to pull in data from all different sources (which used to be manual) so I have a view of the key metrics I care about. It also automatically gathers the status of items at the right time from the relevant owner, and provides visibility of all updates and changes in Slack or via email. Oh! And did I mention it reminds me of things I wrote down but may have forgotten about? I could go on and on, but moral of the story is: get it, play with it, and I promise you’ll love it!

    • Wes Goldstein
      Wes GoldsteinVP, Client Engagement

      We have been using Tonkean since before it was in Beta. It has shortened our Weekly Delivery Meetings by providing an easy way to bring in Data from Jira and Salesforce and review instead of transposing data into a new format.

      The ability to integrate into Slack and gather updates where our Delivery Team already is has been a game changer. It keeps everyone from asking status and allows people to just work and provide updates when prompted. If I need an update out of cycle, I can use Tonkean to prompt for it.

      Tonkean has been critical for our team to grow. It has provided insight to our leadership at the right level as needed.

  6. 5
    Drag Pro

    Transform Gmail into organized To Do lists (like Trello)

    Duda Bardavid
    Duda BardavidCo-founder, MBA @ MIT Sloan · Written
    Duda Bardavid made this product
    A must-have to organize emails! Like Trello, but in Gmail :)
    CommentsShare
    • Alexandra Balkova
      Alexandra BalkovaMD @Wise Guys, Dealflow @WannaBiz

      Testing for 2 months already, downloaded in December. Despite the bugs, I can not stop using it, cause for now I can't imagine my inbox not being perfectly organized as it was before. I see product is definitely improving, so I believe the team will deal with all the bugs & conflicts with other extensions. Cause Drag helps me a lot. Thanks for the product.

    • Peter Banerjea
      Peter BanerjeaCo-Founder, SuccessIsWhat

      Extremely useful for anyone who spends a lot of time communicating outside the company - salespeople, support folks, PR people, procurement guys, etc. What I love most is the simplicity of it - which makes it very easy to get your people to adopt it!

  7. 4
    Docsify

    Free In-depth email tracking for salespeople

    Email tracking, send later, email templates! Like it :)
    CommentsShare
    • Vladimir Obrizan
      Vladimir ObrizanExpert in Reliable Software

      Really cool product to score leads: who is more interested in emails I sent. It is much easier to select leads among 100s of recepients, whom I should call first: obviously, those people who engage more with my presentations and docs.

      Docsify is a must-have email marketing tools for those who close deals.

    • Naman Bhutani
      Naman BhutaniSales Specialist

      I recommend using Docsify, it's a great tool and have got one of the best customer support.

      I was finally able to replace HubSpot's plug-in with a much powerful platform, Docsify!

      Great work guys and keep rocking.

  8. John Milton
    John MiltonDigital Hunter · Written
    This tool will make you work with Context and it brings all your communication in one place. try it
    CommentsShare
  9. 3
    Toggl

    insanely simple free time tracking

    Youssef Selkani
    Youssef SelkaniUI Designer @Protobulb · Written
    Being able to track time makes me productive, sometimes
    CommentsShare
    • Eduard Doloc
      Eduard DolocFront-End Programmer

      The product is great, it's flexible, dynamic, you can use it on almost any device (as app, not just web), but the pricing is pretty bad, I mean there is alot of cool features, but paying more for a user than the user's email hosting (google) is not ok.

  10. 3
    Hygger

    The All-in-one Product Management Platform

    If it is referred to the productivity, you will definitely pay your attention to Hygger. It is a great online application that makes your workflow really efficient and productive: there you can try such functions as roadmaps (for the proper work planning and goal achievement), the page with Eisenhower's prioritization matrix (for useful tasks allocation), checklists (for tasks execution monitoring) and other helpful features. Try it yourself and make sure in it!
    CommentsShare
    • Yarik
      Yarikloliful.io | yaraslav.com

      Nice tool. Was amazed how easy it is to migrate from existing Trello/Jira board.

      Imported everything correctly, so the transition can be really smooth and painful.

    • Beth Fiedler
      Beth FiedlerHappy Entrepreneur w a PH product 🙌

      This tool will definitely work well for PM and non-PM team members. Easy to follow and very cool!

      Would be great if I could still sign up for a free plan up to 10 members .. please 🙏🙏

  11. 1
    Plutio

    One app to manage your entire small business 🎉

    Jakub "ZiQiLN" Olan
    Jakub "ZiQiLN" OlanCEO & Founder of REKTRA Network · Written
    I think Pluto is great for organizing tasks for personal life/work or even small business.
    CommentsShare
    • DigitalNomadFamily
      DigitalNomadFamilyDigitalNomadFamily.com

      I've grabbed this Lifetime deal from AppSumo for $150 and it's been the most useful app we've come across. We mainly use it for invoices and project proposals, but we can keep track of the entire business in one easy to use dashboard. Love it!

    • eightcorners
      eightcornersDigital Designer, Eight Corners Creative

      Each quarter it keeps getting better and better. I can't wait to move more of my cilent interactions into Plutio. I've already moved my invoicing, client portal and projects into Plutio. Having too many platforms for clients to log into is not ideal for creating a great experience, which is what I want to do for my clients.

  12. Sanjay Patel
    Sanjay PatelProduct Designer · Written
    Sanjay Patel made this product
    It's the new elegant project management tool that merely your task management, time - logging, invoicing, build for a small team & individual freelancer.
    CommentsShare
  13. 1
    IC Project

    Simple but useful project management system

    Ease of use and confident functionality.
    CommentsShare
  14. 1
    Y-Productive

    Keep your work and distractions under control

    Kyrylo Taranenko
    Kyrylo TaranenkoCo-Founder Y-Productive (CMO) · Written
    Kyrylo Taranenko made this product
    We made Y-Productive to help people focus on the most important tasks and prevent sidetracking to distractional apps and websites. With the app you can: track work time, provide real-time feedback about your work efficiency, block websites, manage tasks and projects, find out where exactly goes your time and compose productivity reports.
    CommentsShare
    • Pavlo Grozian
      Pavlo GrozianFounding Designer @ Zero

      I left Rescue Time after figured out they a) constantly got hacked and b) they sell data. If you think it's not related — you're wrong. It get hacked to sell the data as well. Think, services like that should avoid using cloud, or if they are, it must provide top security level.

    • Rodrigo Chiong
      Rodrigo ChiongFreelance Full-stack Web Developer

      I've used this for about 2 weeks and very quickly it replaced RescueTime for me. The reports and real-time feedback on your productivity (in 5 minutes intervals), plus the insights it gives you like how many times you switched to non-productive apps, is amazing. On the other hand, time tracking is still limited, so if you have to log billable hours by client or aggregating several projects, I'd recommend using this with another app like Toggl.

  15. 1
    PortClip - Smart Clipboard

    Most Bad Ass Smart clipboard manager making copying magical

    Nirmal Kumar
    Nirmal KumarAddicted to beautiful interfaces · Written
    Nirmal Kumar made this product
    This really helps me when I am working between devices - phone and laptop mostly. Give it a try if that scenarios fits you
    CommentsShare
  16. 1
    Complice

    Make consistent progress towards all of your goals

    Malcolm Ocean
    Malcolm OceanFounder, Complice · Written
    Malcolm Ocean made this product
    Complice is designed for keeping you focused on completing your important tasks throughout the day. There are lots of task *management* systems out there, but it's easy to spend too much time managing them and not enough time actually working on them. Complice focuses on just asking "what are you doing towards your goals today?" and then encouraging you to make progress on that stuff. Has a built-in pomodoro timer and other powerful features to keep you focused on what matters.
    CommentsShare
  17. sasmita pati
    sasmita patiI am a digital marketer & HR · Written
    Its helps you track financials, do budget, manage cash flow and all in all increase business profitability.
    CommentsShare
  18. 1
    Slite

    The note app for teams

    Laure Albouy
    Laure AlbouyAssociate @slite · Written
    Laure Albouy made this product
    An app to increase your team's productivity by making it easier to document, share and organize their work.
    CommentsShare
    • Benjamin Pipat
      Benjamin PipatCTO @ Seelk

      We've been using Slite for a few months and it finally solved our long research for the perfect knowledge sharing app :)

      The adoption by our team was impressive, and Slite makes our knowledge management a breeze

      Comments (2)
    • Luc Chaissac
      Luc ChaissacDesigner

      We've been using Slite for few months, and we can't be more happy. Best benefit is that it's a perfect way to improve transparency inside our team and to onboard new teammates!

      Comments (2)
  19. 1
    Makers by Product Hunt

    A place for Makers to share, connect, and reach their goals

    Nikolay Siabrenko
    Nikolay SiabrenkoWeb developer, Maker of Upvote-Bell.com · Written
    You can create public goals which you should complete because all already see it :)
    CommentsShare
    • Alexandre Mouriec
      Alexandre MouriecCS @ IUT Lannion | Side-projects Lover

      I have been using Makers for 16 weeks now and it became one of my favorite websites to visit everyday (Product Hunt is already part of the list 😄)

      The product is easy to use and the community is positive so it's always a pleasure to use it.

      The product is well-built and well-designed so it's the perfect tool to be focused on just the important things , achieving goals and enjoying the process 🙏

    • Angie
      AngieFounder of YourApparel

      My invite for Maker Goals came at a great time. I was planning on launching my first app and things had to be done. Next to releasing my first app, I was learning how to code, replying to recruiters, updating the website for my app, and preparing for GDPR. Maker Goals is a great platform to reach your goals and to help others along the way.

  20. Al Ramich (CEO loomi.ai)
    Al Ramich (CEO loomi.ai)Founder, Marketing and Tech · Written
    We are building a product exactly for this. www.loomi.ai. The platform allows you to create your own AI Assistant trained to help you by using your existing data like email, IMs, trello, SM and many more. The assistant can then help you manage priorities, information and will organise many aspects of your digital footprint. Welcome to sign up to be part of our private BETA or to follow us via PH upcoming page https://www.producthunt.com/my/u... Comments welcome. Thank you.
    CommentsShare