Boštjan Bregar
Boštjan BregarCEO of LOOP

What is the most useful app for seamless team collaboration?

Looking for an app/product, where I do not have to switch among many channels and advice on how to foster team communication.
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18 recommended
  1. 83
    Asana

    The task management tool, completely redesigned

    Joshua Ho
    Joshua HoFounder, Referral Rock · Written
    Using the "Inbox" feature is key, as is turning off email notifications (gets a little noisy with a lot of use. We train our team to live by the "Inbox" and use @ replies there and comments on tasks/projects to keep the mass interruptions in slack. Slack has it's place and we love that too, but we basically use Asana and Slack for 90% of all team communications as an all remote team. The other 10% is video calls with Zoom.
    Comments (3)Share
    I really like Asana – this tool has without doubt reduced the number of meetings within our team and saved a lot of time in terms of sharing files, etc. and is great for streamlining communication on project statuses and deadlines.
    Comments (1)Share
    • Rita Viana
      Rita VianaGraphic Designer

      I recommend Asana to everyone who is trying to get a more organized life.

      It's good to everything, it's free (until 15 members) and you can choose from 2 different styles: list or board. You can create unlimited projects, you can share tasks between projects with a click, there are chat boxes in every task, it's user friendly and their help forum is ultra helpful even if you never payed a penny to them.

      I can't live without Asana. Just the most amazing thing ever.

    • Veronika
      VeronikaInbound Marketing Manager

      I've used a few project management tools in the past and Asana is the only one that makes me genuinely happy and more productive (at work and with my side hustles).

      I can't recommend this tool enough for its ease of use, features and user experience. As a cherry on top, Asana's vision to help teams collaborate and do their best work is one that I can personally identify with!

  2. 52
    Hygger

    The All-in-one Product Management Platform

    Pavel Kukhnavets made this product
    Hugger.io (https://hygger.io/ ) is one of the best services for any team collaboration as it allows to cooperate and apply all of its useful tools for many reasons and purposes. Using the tool, you'll get powerful prioritization frameworks that can be applied for simple and complex tasks, beautiful roadmap, convenient Kanban-like boards, and many other options.
    CommentsShare
    • Yarik
      Yarikloliful.io | yaraslav.com

      Nice tool. Was amazed how easy it is to migrate from existing Trello/Jira board.

      Imported everything correctly, so the transition can be really smooth and painful.

    • Beth Fiedler
      Beth FiedlerHappy Entrepreneur w a PH product 🙌

      This tool will definitely work well for PM and non-PM team members. Easy to follow and very cool!

      Would be great if I could still sign up for a free plan up to 10 members .. please 🙏🙏

  3. 43
    Loop Email

    Emailing for teams: Organize your Inbox into channels 💌

    Jernej Pavlič
    Jernej PavličHead of Growth at Loop · Written
    Jernej Pavlič made this product
    We have just launched this product. Loop is an app where you and your colleagues can connect and collaborate easily within your inbox. It automatically sorts your emails into channels - where you can chat directly or have team conversations. Imagine having all your correspondence with a client stored in their channel automatically - including all attachments sorted there as well. Businesses that use email everyday now have an opportunity to work with their colleagues straight out of their inbox - without the need for additional messaging apps. Here is how the Loop experience is different: - you get to quickly see all emails and files exchanged with a contact in their respective channels - you get to chat with people right next to your inbox - you can share emails with colleagues and teams and have private chat discussions about them - you can create team channels and store all team conversations in one place - you can triage through unread emails and chat messages in our Loop Inbox The app is available on mobile for iOS and Windows and MAC OS for desktop and is FREE for personal use.
    CommentsShare
    • Mateja Sefman
      Mateja SefmanHead of digital marketing

      Love how I can triage messages and emails in the same inbox. The files tab for every channel is a gem. Looping in a team is so powerful when I need help with my responses to clients. The bot is still under construction but he's getting some cool skills soon!

    • Loving the fact I can have one place to check my emails and messages. Obviously with this there are some advanced features still not there, but I can live with this given I now only have one place to search for all my stuff

  4. 51
    Tonkean

    AI powered dashboard with automatic insights from your team

    Hannah White
    Hannah White16Marketing Manager · Written
    Tonkean! It's an AI-powered chatbot + project management tool. It automates the cumbersome aspects of team communication (like email, follow-ups, status updates, endless meetings, etc.) You load all of your information, team and business tools into the platform. Determine your goals. And watch the magic happen. When due dates are near, Tonkean reaches out to your team - via Slack, Teams or email (whatever they're comfortable with) - and requests a status update. The AI-powered chatbot then goes back to the platform and assigns the update to the relevant items. Tonkean monitors the data that's important to you and reaches out to team members to request an update if the bot notices an anomaly. Built with machine learning, Tonkean also works to better understand your goals and when your team is most likely to respond. You can think of it like a dashboard with the data and information that's important to you, with your team's context layered on top. It's always up-to-date with the latest information from your team. With this powerful dashboard at your disposal, you can focus on leadership, strategy and building your team.
    Comments (1)Share
    Trần Hương Giang
    Trần Hương GiangMarketing Online tại Đồ Gỗ Đẹp Info · Written
    I think Tonkean will be very suitable for you. I tried it and I felt it was good
    CommentsShare
    • Kelly Miller
      Kelly MillerProduct Marketing at Salesforce

      As we all know, it’s very rare to find a product that makes you stop and be like “This is awesome. Where has this been all my life!?” I’ve been using Tonkean daily for the the past 6 months, and am addicted. As a product marketing manager I work very cross-functionally and have always struggled with where and how to track and organize all the different things I work on. I’ve tried lots of task management, project management, and collaboration tools, but always ended up back in sticky notes, docs, spreadsheet, and calendar reminders to follow up. Tonkean changed this. While docs and spreadsheets are still useful for somethings of course, I now manage everything in Tonkean — my “worklist” of projects and action items, 1-1s with my boss, cross-functional campaigns, and success of key customers I’m working with. Tonkean allows me to pull in data from all different sources (which used to be manual) so I have a view of the key metrics I care about. It also automatically gathers the status of items at the right time from the relevant owner, and provides visibility of all updates and changes in Slack or via email. Oh! And did I mention it reminds me of things I wrote down but may have forgotten about? I could go on and on, but moral of the story is: get it, play with it, and I promise you’ll love it!

    • Wes Goldstein
      Wes GoldsteinVP, Client Engagement

      We have been using Tonkean since before it was in Beta. It has shortened our Weekly Delivery Meetings by providing an easy way to bring in Data from Jira and Salesforce and review instead of transposing data into a new format.

      The ability to integrate into Slack and gather updates where our Delivery Team already is has been a game changer. It keeps everyone from asking status and allows people to just work and provide updates when prompted. If I need an update out of cycle, I can use Tonkean to prompt for it.

      Tonkean has been critical for our team to grow. It has provided insight to our leadership at the right level as needed.

  5. 43
    Zenkit

    The project management tool that grows with you

    We work with Zenkit and it's awesome! It's a combination of different tools like Kanban, Calendar and more. Zenkit offers a great overview of tasks and appointments. Assign tasks to team members and communicate via comments and mentions. You can subscribe to collections and tasks to get notified about changes. Zenkit is also available on all devices and can be used with several integrations. There are templates for an easy start and some great tips on the blog on how to use Zenkit.
    Comments (1)Share
    • Using Zenkit for a few months now and can't see myself going back to my old tool. The team has done a phenominal job of building an application that addresses the need of power users, light users, and everything in between.

    • Edited my review to reflect the awesome response time to problem I encountered. Incredible, hard working team and their app reflects the care and dedication they have put into Zenkit. Keep up the great work, Zenkit!

      Comments (2)
  6. 13
    HeySpace

    If Trello and Slack had a baby - new team collaboration app

    Ola Rybacka
    Ola RybackaSocial media freak, blogger · Written
    Ola Rybacka made this product
    HeySpace combines Kanban boards with chat/1-1 conversations, so you don't need to jump between two tools!
    Comments (2)Share
    • It's a great collaboration tool. We use it to improve processes at our company and it works well. And it's free.

      It has many useful features and the design is fancy.

    • Matt Pliszka
      Matt Pliszkaresearching SaaS software @ pickSaaS.com

      The concept of connecting Trello and Slack looks awesome, most of us switch between Slack & project management app. Messages' search is my favourite Slack's feature so looking forward to seeing this option here, as well :)

  7. 9
    Notion 2.0

    The all-in-one workspace - notes, tasks, wikis, & databases

    Notion is a great tool for team collaboration. Paired with Slack and there is nothing else you will need!
    Comments (4)Share
    Pavan Sethi
    Pavan Sethi19building things. · Written
    We've progressed from Trello -> Airtable -> Notion and are very happy so far. I love how easy it is to use, especially with creating different types of documents. By using their templates, you could get it set up and transfer docs over fairly quickly.
    CommentsShare
    • Rees Vinsen
      Rees VinsenFounder, CEO - Adduco

      HANDS DOWN 🙌🏼 THE BEST PRODUCTIVITY, ORGANISATION AND RESOURCE WORKSPACE myself or my team have ever touched 💯

      We're huge advocates of Trello, power-users of Slack, data-hungry Google Sheet/Doc fanatics and unloyal downloaders of many productivity, Wiki, task management and organisation apps. With my CTO I often mused the idea of building an all-in-one workspace for internal use that sat as our Pandora's box of goodies ranging from development wiki's, onboarding information and branding resources all the way to task management, meeting notes and even time tracking - lo and behold I stumbled across this gem of an app.

      We decided to run Notion for a week in tandem with Trello (for our highly-granular level project management) starting by spending an hour in the evening porting over info to populate a few spreadsheets, wikis etc. I also went ahead and threw personal pages up to trial it on an individual level. 📝Note: if you have a super high turnover of to-do's and an active team you won't find switching over from another app to be a lengthy process. After 6 years of managing a creative agency I reckon I have seen enough task management and organisation apps to last a lifetime, so take my thoughts here with that consideration.

      -------

      After a week we drew the following conclusions:

      ⏱ We worked faster with Notion than we did with Trello, Evernote or even a physical whiteboard.

      📦 Today I solely used Notion for the entire workday. This time last week I would have used Trello, Slack (sending meeting notes and memos), Google Sheets, Google Docs, the native OSX notes app and GithubWiki just to get my day ORGANISED!

      📚 Managing client editorials, project budgets, to-do lists and even basic memos and planning has been a breeze. It's great as a lightweight CRM too.

      🛠 We were more organised than ever before. It's great to have a knowledge base for our products, plans and company sitting right amongst our task management tools.

      -------

      We have also been left wanting for nothing (👏🏼 Congrats, Notion team) but dreaming of a few things:

      💵 Beefier finance organisation/support. Integrations with Quickbooks, Xero maybe? Make it easier to build budgets and organise our money plans!

      🗣 Room to annotate and collaborate on images/PDF's etc.

      🔐 Function to lock pages so you can't edit, and the little hover tooltip to edit doesn't show up.

      🎨 Integration with design apps - Sketch, UXPin, etc. Many many many creatives will use this app and be left wanting in this area. Think: a creative agency collabs, annotates, refines, develops and more...keep them in Notion.

      -------

      The TLDR: Notion 2.0 kicks a** and we'll be using it for a long long time in place of a myriad of other productivity apps and tools. You should too.

    • I want to move from Evernote (I am a premium subscriber) to Notion, I really do but I don't think Notion wants me to. Whatever I am about to say, I say it with nothing but respect for Notion and in the hopes that it will continue to improve at the same pace.

      First, the good - Notion has the best note editing interface I've ever used. A close second might be OneNote (it's a high bar, mind you) and Bear. It combines the simplicity of Evernote or Markdown with the power of OneNote although, it is missing the ability to use handwriting and doesn't support iPad with Pencil just yet. When it does, it will be perfect. I also like that I can save code snippets. Why is this so hard for Evernote?

      Notion 2's tables, boards and other updates are huge. While I'm sure the in-built kanban board is not as feature complete as Trello, it should be more than enough for most projects. Same for tables. Airtable has a bunch of really cool advanced features but for most use cases, tables within Notion are just fine. Notion is on the right path and I am sure these features will only improve.

      Now for what I don't like - The price is definitely my number one complaint. I will happily pay for Notion when it can do everything that other apps can. Until then, why not let me stay connected to the product with a cheaper paid plan or a better free tier? I pay for Evernote but if I were to consider switching, I can't do so purely because Notion doesn't do a bunch of things that Evernote can (even though it does a lot of things that Evernote doesn't) - Chrome extension to clip articles, emails, images etc., powerful mobile app with business card and document scanning, iPad support etc.

      At $8 a month, it is more expensive than G Suite on a per-user basis. Why not give me 100 - 200 free blocks per month? Let me grow to love it. Let me build a workflow around it. Give me some incentive to tell my friends about it. When you have the features I want (I'm sure you're working on it), let me pay for it.

      Price aside, I would also like to see how Notion fairs for quick note-taking, It's designed to be a wiki-style product and I get that but I'm sure a LOT of people are using it for personal notes. I use Evernote to save one-line notes - phone numbers, quotes, URLs etc. Notion's wiki-style UX is too heavy duty for that kind of use. It would be really cool if there was a "scratchpad" or "quick notes" feature that was not as heavy duty. For these simpler notes, I don't want to organize them into pages, I just want to save them and may be tag them. Which brings me to another feature I could really use - tags. Why limit users to only folders? Why not allow users to just tag notes?

      I could go on but ultimately, I won't be switching to Notion right now, even though I really want to. Cost is too prohibitive but I'm sure I'll be on the hunt for future updates.

  8. 8
    Nifty: Project Management 2.0

    All-in-One Product & Task Management Workspace

    Shiv Kapoor
    Shiv KapoorFounder & CEO, Nifty · Written
    Rather than relying on a disconnected array of tools, Nifty offers an interconnected ecosystem for all aspects of a project's lifecycle. Teams use multiple tools to manage projects, track task updates, and communicate amongst team members and clients. Nifty offers the all-in-one project management solution!
    CommentsShare
    • Rim N. Kay
      Rim N. KaySoftware Engineer at Tech Rim Corporatio

      The Interface is very beautiful and one can manage very efficiently.

      The trial helps to understand and get familiar with the tabs and options that are available to use.

    • A fully functional trial is available for free even without providing credit card details!

  9. 6
    Slite

    The note app for teams

    Laure Albouy
    Laure AlbouyAssociate @slite · Edited
    Laure Albouy made this product
    Teams use Slite for seamless collaboration on their team's knowledge, meeting notes, project docs and anything that should be written down!
    CommentsShare
    • Benjamin Pipat
      Benjamin PipatCTO @ Seelk

      We've been using Slite for a few months and it finally solved our long research for the perfect knowledge sharing app :)

      The adoption by our team was impressive, and Slite makes our knowledge management a breeze

      Comments (2)
    • Luc Chaissac
      Luc ChaissacDesigner

      We've been using Slite for few months, and we can't be more happy. Best benefit is that it's a perfect way to improve transparency inside our team and to onboard new teammates!

      Comments (2)
  10. Jon Maximus made this product
    We work with this app and the app is not only for office staff but perfectly work with remort and on-field teams. You can get real-time updates about work status and send messages, comment of tasks and many more.
    Comments (1)Share
    We developed this app to automate your business and this app helps you to manage your office and field staff in very easy manner
    CommentsShare
  11. 5
    Slack

    Be less busy. Real-time messaging, archiving & search.

    Lisa Dziuba
    Lisa Dziuba3FlawlessApp.io Founder · Written
    Slack is #1 pick!
    CommentsShare
    We use slack with our team for chatting/discussing various topics. It also has integration with other apps like asana, google analytics and others
    CommentsShare
    • João Oliveira Simões
      João Oliveira SimõesDesign Lead, 44 Studio

      As a remote designer, this is a must have. I'm always contactable and available. Super easy way to also have quick calls and communicate with other team members on different teams.

      Comments (0)
    • Amrith Shanbhag
      Amrith ShanbhagCommunity at Product Hunt & Feathrd

      I'm a part of a ton of Slack communities but I'm active in only a handful.

      Slack works to its fullest only when it is implemented in a team and everyone's supposed to use it for communication. Slack could/should improve on making the communities on it better by adding relevant features.

      Comments (4)
  12. Saketh Rasakatla
    Saketh Rasakatla18Sr. Digital Marketer · Written
    It is an all-in-one CRM for sales, marketing and service automation. Hence, all your teams (sales, marketing and service) collaborate on this single platform. It provides a project management tool (https://www.agilecrm.com/project...) which is quite helpful for team collaboration. Every business needs a seamless integration of sales and marketing activities for better project management. This helps them in consistent messaging, avoiding data leaks and ensuring that both the departments are in sync with the tasks and timelines. The goal is to manage projects with no team working in isolation. With the use of Agile’s streamlined drag-and-drop project management tool, it’s easy to manage tasks between your sales and marketing teams. The project management software encompasses different options to check and track the status of your projects. Hope I helped! :)
    Comments (1)Share
  13. 3
    Slab

    The internal wiki your team will actually want to use

    Justin Mitchell
    Justin Mitchell9I help startups at SoFriendly.com · Written
    We are using this over at SweetRush and let me tell you...the search bar is amazing. This has made it so much easier to write down our processes, keep meeting notes, develop guides for clients, and more. It doesn't hurt that their pricing model is awesome as well.
    CommentsShare
    • We have used Slab since it was in private beta. It's been very helpful for us as we grow and scale the company. For us, as an enterprise startup focused on lengthly sales cycles and deep esoteric knowledge, we knew we needed a great product for us to document a lot of learnings.

      Slab has been a product that everyone in the company has used, and uses without many questions or much on-boarding effort. It's been critical for us to scale knowledge and the ease at which we've managed to capture it has yielded so much as we continue to grow and add people.

      Highly recommended.

    • Jon Xavier
      Jon XavierWriter, WePay

      Slab is a simple, but very well designed wiki with a clear sense of purpose: it wants to tie together all the places your team currently stores information to become a single source of knowledge for the entire organization. The result is a wiki that lacks some of the visual niceties and tat of some other solutions, but which makes up for it in sheer usability.

      They're threading a needle here. It feels simple and doesn't impose itself at all on your writing process, but it also subtly ensures that you're keeping everything well organized and referenceable by the whole org. That's a stark contrast to systems like Confluence, which are potentially very powerful if used correctly but using where using them "correctly" imposes such an additional upkeep burden they hardly get used at all.

      Ultimately, a wiki is only as useful as the amount of infomation it contains. Slab is one of the few I've seen that my team actually seems to like to use. That's a winner today in my book, and I'm very eager to see what else they add as it develops.

  14. HyperOffice
    HyperOfficeMarketing Manager · Written
    Dependable solution which has been in the market for close to 15 years. Comprehensive suite with intranets, project management, calendars, contacts, social messaging, chat etc.
    CommentsShare
  15. If you are looking for a solution to connect with multiple people at different locations at the same time, then I would strongly recommend grptalk. For starters, it is an innovative dial-out solution that enables ‘instant conferencing’ directly from your phone, much like making a regular phone call. *It allows the host to see who joined, who didn’t add participants midway on the live call. *The grptalk server calls everyone at the same time, eliminating delays. *Piggybacking on mobile networks, grptalk lets participants join calls without being connected to the Internet or downloading the app on their phone. *The host can get details about minutes consumed and member status through its advanced analytical tools. The benefit of using grptalk is you can forget all about bridge numbers and dial-in PINs. The web interface of the product also gives the host complete member visibility, so you know exactly who’s on call, and who isn’t.
    CommentsShare
  16. Grainne Forde
    Grainne FordeMarketing @ Teamwork.com · Written
    Grainne Forde made this product
    I'd recommend the software suite from Teamwork.com. Teamwork Projects - essentially your team’s virtual workplace, where you can collaboratively manage every task involved in taking projects from inception to completion. Two features of Teamwork Projects that are particularly valuable are the time-tracking feature and task-list templates. The ability to create task list templates helps standardize workflows and saves time setting up projects. While the time tracking feature is useful for ensuring transparency and accountability–especially useful if your team is remote or works with clients a lot. Teamwork Desk - allows your team to deal with customer queries collaboratively. With this easy to use help desk effortlessly manage every enquiry from the moment it arrives to the time it's solved. Teamwork Chat - the place to brainstorm, discuss projects and tasks and crack the occasional joke from time to time. The tool is used for both team and one-on-one conversations and it’s availability across devices ensures everyone can stay in constant contact regardless of their location. The biggest benefit of choosing the software suite from Teamwork.com is how seamlessly all three products integrate. In just a few clicks you can create tasks in Teamwork Projects from both Teamwork Desk and Teamwork Chat, saving your team a considerable amount of time switching between apps—leading to more efficient workflows and fewer distractions.
    CommentsShare
  17. Troop Messenger
    Troop MessengerTeam Communication App · Written
    Try out Troop Messenger – A shortcut to office chat that protects your corporate interactions without compromising on privacy.
    CommentsShare
  18. 2
    Nuclino

    The easy knowledge base for teams

    My team found that Nuclino really fosters team collaboration by lowering the contribution barriers. It's super easy to use with no learning curve so onboarding new users is a painless process as well.
    CommentsShare
    • Philipp Seybold
      Philipp SeyboldCo-Founder & CEO @ combyne

      Excellent product which is on the right track. In my view the pricing is too high for this stage with 5 Euro/user/ month. G Suite costs 4 euro for it's vast service portfolio. For us a price point at 1 or 2 Euro would feel comfortable.

    • Nuclino definitely deserves to be as popular as Slack and Trello. Like Slack and Trello, Nuclino focuses on one task and does a brilliant job at it. I really hope this stays actively maintained!

      Comments (1)